Separate the three locations
The public entrance, supplier receiving point and final equipment position may be different places. Identify each clearly with the property contact instead of expecting a driver to infer the arrangement from a street address.
Describe surfaces, gates and relevant restrictions for the provider’s assessment. Do not assume access for a passenger vehicle establishes suitability for equipment delivery or service vehicles.
Get permission for the actual position
Ask the responsible owner or operator to approve the proposed location and temporary use. For a city venue, start with the parks and facility resources and the relevant booking contact.
Review how users reach the units and washing facilities. Keep emergency routes and other required circulation clear with the organiser’s guidance; the equipment plan does not replace a professional site assessment where one is needed.
Keep the plan usable after arrival
Name the person who can resolve access questions, report concerns and authorise changes. Let the rental team know before barriers, parking or work activity alter the service approach.
Record the collection arrangement as part of preparation. Equipment remains part of the site until it is removed, even after the event ends or the crew finishes its last shift.